Transportation PermitsForm your company and keep your permits up to date.
We help truckers and trucking companies get properly set up and stay compliant. Many carriers operate without a formed company; we start there, and then keep your permits current so you can stay focused on driving and growing your business.
We’re a private provider, independent and not affiliated with the USDOT, the FMCSA or any government agency.
$0
There’s no federal fee for a USDOT number.
- Company formation for carriers
- USDOT and MC numbers
- BOC-3, UCR, IFTA, IRP and Form 2290
- State permits in all 50 states
Our approach
First, a real company. Then, permits that never lapse.
Operating without a formed company leaves your personal assets exposed. We form your business the right way and then coordinate every permit and renewal, with clear, structured document handling.
You drive. We handle the paperwork.
What we handle
How we help
USDOT and MC number filings
BOC-3 coordination and filing through an FMCSA-authorized blanket agent
UCR registration and annual renewals
State permit coordination (TxDMV, CA MCP and more)
IFTA and IRP support for multi-state operations
Company formation for truckers and new trucking companies
Preparation and filing of documents with state and federal agencies
Status tracking and constant communication
Deadlines
Your compliance calendar
Most filings follow fixed schedules. Staying on top of these deadlines helps you avoid fines and keeps you compliant with the FMCSA.
- Annual
UCR
Annual renewal. The fee depends on your fleet size.
- Quarterly
IFTA
Quarterly fuel tax reports.
- Annual
Form 2290
Filed every year for the July–June tax period.
- Annual
IRP
Plate renewal; the month depends on your fleet’s base state.
- Every 2 years
MCS-150
Biennial USDOT update, required even if you’re not operating or nothing has changed.
- Annual
MC Authority
Annual maintenance of your operating authority.
- One time
BOC-3
Only filed again if you change process agents.
- By state
KYU · NM WDT · NY HUT
Kentucky quarterly, New Mexico annually and New York every 3 years, depending on the cycle.
Pricing
What it costs
Every permit carries an official fee set by the FMCSA or the relevant state agency, plus our service fee to process the application. Once we identify the permits you need, whether it’s a new application, a renewal or an ongoing filing like quarterly IFTA reports, we put together a clear quote.
$0
Federal fee for a USDOT number
From $69
UCR, based on your fleet size
By state
Each state sets its own permit fees
All services and fees are prepaid before we start, so your filing goes in fast and accurate. Any additional cost is always shared with you before we move forward.
Official fee
Charged by the agency or state
Service fee
Charged by eRubrik for handling it
Your quote always itemizes official fees and eRubrik LLC’s service fees separately.
New Entrant program
Up and running in days. Fully established once you pass your audit.
With professional, organized handling, most carriers can be legally operating in 7 to 14 days. Once you register with the FMCSA, your authority enters the 18-month New Entrant program, during which you must pass the mandatory safety audit.
7–14days to be legally operating
18months in the New Entrant program
Automatic audit failures
- No drug and alcohol testing program
- Using drivers without a valid CDL
- Operating without the required insurance coverage
- Not keeping hours-of-service records
- Operating out-of-service vehicles or skipping periodic inspections
FAQ
FAQ: trucking permits
Which trucking permits do you handle?
New applications and renewals for: the biennial USDOT update, UCR, IFTA, Form 2290, MC Authority maintenance, IRP registrations and renewals, state permits such as KYU, New Mexico Weight Distance and New York HUT, and temporary permits when needed.
What is a BOC-3 and why do I need one?
The BOC-3 designates a process agent in every state where the carrier operates. It’s required for every MC Authority and must be filed by an FMCSA-authorized blanket agent. eRubrik LLC coordinates this filing.
How long does it take to get a permit?
It depends on the state system and the type of permit. Some are issued right away; others require manual review by the state. We always give you an estimate before we file.
Do permit fees vary by state?
Yes. Each state sets its own fees. Your invoice includes the state fee plus our service fee. There’s no federal fee for a USDOT number, and UCR fees vary by fleet size, starting at $69.
Do you handle permits nationwide?
Yes. We file permit applications in all 50 states, including each state’s specific requirements and systems.
Does my USDOT number need to be renewed?
Yes. It must be updated every two years with the MCS-150, even if nothing has changed, the company isn’t operating, the truck is out of service or your MC Authority is inactive. If you miss it, the FMCSA can deactivate your USDOT number until you complete the update.
What compliance deadlines should I keep in mind?
UCR: annual renewal. IFTA: quarterly reports. Form 2290: annual filing for the July–June tax period. MC Authority: annual maintenance. BOC-3: one time only, unless you change process agents.
How often do I need to renew my IRP plates?
Every year. The renewal month depends on your fleet’s base state. Missing the deadline can delay your ability to operate legally.
Do Weight Distance permits need to be renewed?
Yes. New Mexico WDT renews every year, Kentucky KYU requires quarterly reports and New York HUT renews every 3 years, depending on the cycle.
What happens if I fail my FMCSA audit?
Failing the New Entrant Safety Assurance Program audit has serious consequences: the FMCSA can revoke your operating authority if you don’t correct the violations. Automatic failures include having no drug and alcohol testing program, using drivers without a valid CDL, operating without required insurance, not keeping hours-of-service records and operating out-of-service vehicles. If you fail, you get a short window to fix it; if you don’t, you lose your authority.
Let’s get started
Form your company and keep your permits up to date.
Tell us whether you still need to form your company, you’re a new carrier or you need a renewal. We’ll tell you what applies and what it costs before we start.
Important
eRubrik LLC is a private provider of administrative support for transportation-related filings, independent and not affiliated with the USDOT, FMCSA, or any government agency.