FAQClear answers before you get started.

No. eRubrik LLC is an administrative document processing service. We’re not attorneys, we don’t provide legal advice and we don’t represent clients before any court or government authority. When your case calls for an attorney or a CPA, we tell you so.

No. eRubrik LLC is a private administrative services provider, independent and not affiliated with the USDOT, the FMCSA, the IRS, the Texas Secretary of State or any other government agency.

Every quote lists the official agency fees and eRubrik LLC’s service fees separately. Services are prepaid before we start, and any additional cost is always shared with you before we move forward.

No. All of our services are handled remotely from Texas, for all 50 states. For documents that require physical presence, we offer mobile notarizations by appointment.

Only by email, to contact@erubrik.com. Email is the only channel that keeps a traceable record of everything you send, and our work relies 100% on the information and documents you provide. You can ask us about the process on WhatsApp, but we don’t receive or process documents there. From before our first meeting, we tell you exactly what to send and at which stage of the process.

Documents to be filed with a court, documents that require fingerprints or biometric verification, documents that require an original wet signature and seal, and documents whose receiving agency prohibits online notarization.

Yes, as long as the law or the agency allows it. For those cases, we offer mobile or in-person notarizations by appointment and prior agreement.

No. Texas does not allow biometric verification. Only credential analysis and knowledge-based authentication (KBA) are accepted. Documents that require biometrics must be notarized in person, and we offer mobile or in-person notarizations for those cases.

Yes. eRubrik LLC’s notary is physically located in Texas during every RON session, as required by Texas Government Code §406.101. You can be anywhere in the world; jurisdiction is determined by the notary’s location.

The Texas Secretary of State can apostille documents notarized through RON. However, some countries don’t accept remote online notarizations, even with a valid apostille. Check with the receiving institution before you start.

The official State of Texas fee is $15 per document (Form 2102, Texas SOS). Your quote lists the state fee and eRubrik LLC’s service fees separately.

Not by the Texas Secretary of State, which only apostilles documents issued or notarized in Texas. Federal documents must be authenticated by the U.S. Department of State Office of Authentications in Washington, D.C. We walk you through the right process for each document.

No. Secretaries of State don’t offer expedited or “express” apostilles. On request, we offer a courier on demand that takes your document to the office in person, for an additional cost. Even then, the office may take about a week to respond; it isn’t a 24-hour service.

If the destination country is a member of the Hague Convention, your document needs an apostille. If it isn’t, the state doesn’t issue an apostille: the document first receives a state authentication and then must be legalized by the destination country’s embassy or consulate. This two-step process is required for the document to be officially accepted abroad.

There’s no fully standardized process, but most countries outside the Hague Convention follow this sequence: notarize the document, obtain state authentication, obtain federal authentication from the Department of State, complete consular legalization and use the document in the destination country.

Most translations can be done by a bilingual translator. If you need an ATA-certified translation, we coordinate with an accredited professional to prepare and sign your document, so it meets the official requirements of institutions, agencies and government entities.

Yes. USCIS requires a Certificate of Accuracy signed by the translator. We include it with every translation intended for an immigration filing, so it gets accepted.

It depends on the length and complexity of the document and on translator availability. We always give you an estimate before we start. If you need it sooner, we offer a rush option.

New applications and renewals for: the biennial USDOT update, UCR, IFTA, Form 2290, MC Authority maintenance, IRP registrations and renewals, state permits such as KYU, New Mexico Weight Distance and New York HUT, and temporary permits when needed.

The BOC-3 designates a process agent in every state where the carrier operates. It’s required for every MC Authority and must be filed by an FMCSA-authorized blanket agent. eRubrik LLC coordinates this filing.

It depends on the state system and the type of permit. Some are issued right away; others require manual review by the state. We always give you an estimate before we file.

Yes. Each state sets its own fees. Your invoice includes the state fee plus our service fee. There’s no federal fee for a USDOT number, and UCR fees vary by fleet size, starting at $69.

Yes. We file permit applications in all 50 states, including each state’s specific requirements and systems.

Yes. It must be updated every two years with the MCS-150, even if nothing has changed, the company isn’t operating, the truck is out of service or your MC Authority is inactive. If you miss it, the FMCSA can deactivate your USDOT number until you complete the update.

UCR: annual renewal. IFTA: quarterly reports. Form 2290: annual filing for the July–June tax period. MC Authority: annual maintenance. BOC-3: one time only, unless you change process agents.

Every year. The renewal month depends on your fleet’s base state. Missing the deadline can delay your ability to operate legally.

Yes. New Mexico WDT renews every year, Kentucky KYU requires quarterly reports and New York HUT renews every 3 years, depending on the cycle.

Failing the New Entrant Safety Assurance Program audit has serious consequences: the FMCSA can revoke your operating authority if you don’t correct the violations. Automatic failures include having no drug and alcohol testing program, using drivers without a valid CDL, operating without required insurance, not keeping hours-of-service records and operating out-of-service vehicles. If you fail, you get a short window to fix it; if you don’t, you lose your authority.

Yes. Without an LLC, you personally carry all the civil and financial liability of your business. If there’s an accident, a lawsuit or a compliance failure, your personal assets (accounts, home, property) are exposed because there’s no legal separation between you and your business. In trucking, that’s critical. An LLC creates a legal barrier that protects your personal assets and makes compliance easier.

The state where you have a physical presence or conduct your main operations.

An S-Corp isn’t an entity: it’s a federal tax election with the IRS (Form 2553) made on an existing LLC. eRubrik handles your LLC registration and EIN; you make the tax decision with your CPA.

Under FinCEN’s interim final rule of March 21, 2025, LLCs formed in the U.S. are exempt from BOI reporting. We’ll keep you posted if that status changes.

Yes, but it isn’t recommended. An EIN is the right number to separate your personal and business identity: it protects your personal information and it’s needed for most federal and state filings.

No. We explain what it is and what it should include. Drafting it is your responsibility or that of a licensed attorney, under Texas Government Code §83.001.

Forming an LLC usually takes anywhere from 24 hours to 10 business days, depending on the state and filing method. An EIN takes minutes when you apply online. In trucking, most clients can be legally operating in 7 to 14 days, and fully established once they pass the FMCSA audit within the 18-month New Entrant program.