1. About Us
eRubrik LLC is a limited liability company organized under the laws of the State of Texas, with its principal place of business in Cypress, Texas. We operate the website erubrik.com and provide business formation services, remote online notarization (RON), apostille and document authentication, translation services, and transportation permit processing.
For questions regarding this Privacy Policy: contact@erubrik.com · +1 (866) 652-4113
2. Information We Collect
Information you provide directly:
- Full name
- Email address
- Phone number
- Business name (when applicable)
- Content of documents submitted to us for the performance of our services, including but not limited to certificates, contracts, forms, and identification documents
Information collected automatically: IP address, browser type and operating system, pages visited within the site, date and time of access, and referring page.
This information is collected through log files and cookies for the purpose of analyzing site performance and improving the user experience. It is not linked to personally identifiable information.
3. How We Use Your Information
We use the information we collect solely for the following purposes:
- To provide the services you have requested
- To communicate with you regarding the status of your transaction
- To send you our informational newsletter, if you have voluntarily subscribed
- To fulfill applicable legal obligations, including the retention of notarial records as required by Texas Government Code §406.109
- To improve the functionality and content of our website
We do not use your information for third-party advertising or for the creation of commercial profiles.
4. Document Confidentiality
Documents you submit to us for the performance of our services, including those submitted for notarization, apostille, translation, or any other service, are treated as strictly confidential. They are used solely to carry out the requested service and are not shared with third parties, except in the following circumstances:
- When required by law, including by court order or regulatory mandate
- When necessary to complete a transaction with the relevant authorities, such as the Texas Secretary of State, the IRS, the FMCSA, or other applicable agencies
- When you have given your express written consent
Recordings of RON sessions are retained securely for the minimum period required by law, in accordance with Texas Government Code §406.109 and current applicable regulations.
5. Cookies
We use cookies to support the operation of our website. The types of cookies we may use include the following:
- Necessary cookies: essential to the basic functioning of the site
- Preference cookies: used to remember your settings and browsing preferences
- Statistical cookies: used to understand, in aggregate and non-identifiable form, how visitors interact with the site
You may configure your browser to reject or delete cookies at any time. Please note that disabling certain cookies may affect the functionality of the site.
6. Sharing of Information with Third Parties
We do not sell, rent, or otherwise commercialize your personal information. We may share information with third-party service providers only to the extent necessary to operate our site and deliver our services, including the following:
- Authorized RON platform providers operating in compliance with Texas Administrative Code Chapter 87
- Email service providers used for newsletter delivery
- Web traffic analytics tools, which process only aggregated, non-identifiable data
Each of these providers operates under its own privacy and data handling policies.
7. Email Communications and Newsletter
If you have subscribed to our newsletter, we will send you relevant content about our services and industry updates. You may unsubscribe at any time by following the opt-out link included in every email, in accordance with the CAN-SPAM Act (15 U.S.C. §7704).
Transactional communications related to your active service requests cannot be disabled while the service is in progress.
8. Text Messages (SMS)
If you agree to receive text messages when submitting a form, eRubrik LLC will send you SMS messages related to your request and the status of your transaction. Message frequency varies. Message and data rates may apply. Reply STOP to opt out or HELP for help. Your consent is not a condition of purchasing any service.
No mobile information will be shared with third parties or affiliates for marketing or promotional purposes. Text messaging originator opt-in data and consent will not be shared with any third parties.
9. Minors
Our services are intended solely for individuals who are at least 18 years of age. We do not knowingly collect personal information from minors. If you believe we have collected information from a minor without verifiable parental consent, please contact us immediately at contact@erubrik.com so that we may delete it, in accordance with the Children's Online Privacy Protection Act (COPPA, 15 U.S.C. §6501 et seq.).
10. Data Security
We implement reasonable technical and organizational security measures to protect your information against loss, unauthorized access, disclosure, or modification. Passwords, where applicable, are stored in encrypted form.
No method of data transmission over the Internet is completely secure. While we take steps to protect your information, we cannot guarantee absolute security of data transmitted through our website.
11. Data Retention
We retain your personal information for as long as necessary to provide the requested service and to fulfill our legal obligations. Notarial records are retained for the minimum periods established under Texas law. To request deletion of your information, contact us at contact@erubrik.com. Please note that we are unable to delete information we are required to retain by law.
12. California Residents
If you are a California resident, the California Consumer Privacy Act (CCPA, Cal. Civ. Code §1798.100 et seq.) grants you additional rights regarding your personal information, including the right to know what information we collect, the right to request its deletion, and the right to non-discrimination for exercising these rights. To exercise any of these rights, contact us at contact@erubrik.com.
13. Business Transfers
In the event of a merger, acquisition, or transfer of substantially all assets of eRubrik LLC, your personal information may be included among the transferred assets. In such an event, we will provide notice through a prominent posting on our website before your information becomes subject to a different privacy policy.
14. Changes to This Policy
We reserve the right to update this Privacy Policy at any time. Changes will be posted on this page with an updated effective date. Your continued use of the website seven (7) days after the posting of any modification constitutes your acceptance of the revised terms. We encourage you to review this page periodically.
15. Consent
By using our website and services, you acknowledge that you have read this Privacy Policy and agree to its terms.
eRubrik LLC · Cypress, Texas · contact@erubrik.com · +1 (866) 652-4113